Minutes

Annual General Meeting Minutes, August 21, 2018

  1. Call Meeting to Order

Mark Davey, President, called the meeting to order at 7:00 pm.

  1. Approval of Agenda

Moved by Chic Callas, seconded by Lorraine Hoyt. All were in favour.

  1. Approval Minutes of 2017 AGM 

Moved by Chris Bookless, seconded by Bob Walsh. All were in favour.

  1. Financial Statements/Treasurer’s Report

Mark presented the Financial Statements and Treasurer’s report for the calendar year 2017. 

Bill Curtis moved acceptance of the Financial Report as presented and Chris Bookless seconded. All were in favour.

  1. Other Issues
  1. Should we become a Society? Noreen explained that if we supported we would register our name and develop Bylaws. This move would give us a “legal” entity and provide some protection for the Executive if something were to go wrong, especially now that the Club has more money. The name would be Whitehorse Duplicate Bridge Club. There would be no ongoing paper work required.  Bill Curtis offered to work with Noreen on the Bylaws.

Moved by Ken Schick, seconded by Bill Curtis, that we become a Society. The majority were in favour.

 

  1. Website - Noreen reported that the cost to setup a website would be $800.00 with an annual maintenance cost of $200.00. It would be updated weekly with bridge results and any other news.

Moved by Chic Callas and seconded by Noreen McGowan that we proceed to have a website developed.

 

  1. Should we join ACBL?-  There would be no increase in weekly fees to individual members but there would be a cost to the club of approximately $350.00 USD  per year comprised of the following:
  • $11.50/year per session, i.e. Tuesday night = 1 session
  • $1.25/game (approximately 52/year)
  • $0.74/table
  • Additional costs for tournaments, if they are sanctioned.

We would need to have a Certified Director(s) to run sanctioned games/tournaments.

If the Club supports joining ACBL, we would petition Haines and Juneau regarding joining their group.

Moved by Bob Walsh and seconded by Chic Callas that we join ACBL. The Club will now poll members to see whom may be interested in becoming a Director. Tis involves doing a test on-line with a Certified Director sitting in.

 

  1. Electronic Scoring – This is to be set up this fall.

  

  1. Election of Officers

Bob Walsh moved that the current executive be nominated to remain in their positions for another year and Ken Schick seconded.  Ken Schick moved that nominations be closed and Chic Callas seconded.  All were in favour. Thus the executive is:

  1. President - Mark Davey 
  2. Vice President - Noreen McGowan 
  3. Secretary - Cheryl Smith 
  4. Treasurer - Don Emond 
  1. Adjourn Meeting

The meeting adjourned at 7:15 pm.

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